Categories
Uncategorized

Bottlenecked: Complexity and Risk in Simple Operations

When I first started out in the business world, I would dream of the day I had my own water cooler in my office. I don’t know why — I just always felt like having one would be a sign that I was finally successful.

 

Well, I finally got a brand new, space-age, state-of-the-art water cooler, and I’ve got to say, they’ve changed a lot since the clunky, gravity-fed dinosaurs of days gone by. You know the ones — the water bottle was up top, and you’d have to maneuver it into place, and you’d always spill a little bit, but once it was up there, gravity did the rest of the work. Crude, but simple.

 

My new system has a pump, so the water container can go underneath it, which is nice and convenient, but I just know that someday this pump is going to fail. It might be five years from now, it might be five months from now, but someday it will break, and I’ll need a specialist to come fix it.

 

I asked my water distributor, and he told me that not only is the water cooler company dealing with technical problems and issues with inter-team communication, but it’s also dealing with a costly staffing shortage!

 

Even simple business models with few functions encounter unexpected risk and complexity. Things catch you by surprise. I bet until this year, or until very recently, my water cooler company was not even thinking about staffing as one of their key risks. And yet, as the labor market changes, you still need to get water into people’s offices.

With capability comes complexity, which is something I talk about in Meltdown.

Complexity can arise in even the most unexpected places, which is exactly what I ponder in my newest video. Here’s something a simple conversation with a water delivery agent taught me about the unexpected risk of operating a business:

 

 

In Meltdown, we talk about the paradox of progress and how capability adds complexity. There’s always going to be risks out there that you can’t consider.  

 

We have a free sample chapter available here. 

 

Check it out if you haven’t read it yet, and if you have, leave a comment about something you’ve taken away from it. 

 

With that, I’ll say thank you for your attention, and I’ll see you next time.

 

Categories
Uncategorized

Leading Change Requires Drama

Cue the flashbacks to middle school.

No, I don’t mean drama as in middle school drama. I mean dramatic as in spontaneous and emergent—dramatic because we don’t know what happens next!

Natural disasters, bar fights, first dates, exploration, and play are all dramatic events. They’re dramatic because you don’t know what’s going to happen next.

Contrast that with the theatrical. Theatrical events aren’t really real. Even if they seem real, the circumstances surrounding them are generally predetermined. They are scripted rather than emergent. The outcomes are bound—we already know all the possible ends from the beginning.

A lot of corporate work tends to be theatrical: Board meetings, strategy processes, PowerPoint decks, etc. They are business as usual—we know that aside from someone starting to snore, there won’t be any real surprises.

Dramatic events require us to respond in the moment and to be curious about the outcome.

Doing change work and solving complex problems requires drama, not theatricality.

Complex problems are more than just problems with a lot of moving pieces, they’re problems that require a collective understanding and a movement to action that exists beyond any one individual. They are beyond the ken of any one person or team to solve. The small details matter.

Advancing a complex problem requires co-creation. Believe it or not, this is a dramatic act. You don’t know what kind of reality others want to create, and you don’t know what will happen when you start to collaborate.

Drama embraces the unknown, and it is the way to get a system unstuck.

A lot of change work can benefit from leaders knowing how to shift a theatrical event into a dramatic one.

 

If you’re curious how a little drama can transform the way you approach complex problems, watch my short video, Complex Challenges Require Drama.

In it, I explain how letting go of your outcome expectations and replacing your reliance on predetermined solutions with a mindset of curiosity and flexibility will help you build trust and have a greater impact with your stakeholders.

Give it a watch!


Are you a podcast fan? I’m curious about what you’re listening to! What are your favorite leadership podcasts? Drop your recommendations here!

Categories
Uncategorized

Leaders Need to Know It’s Not Their Fault

I work with leaders who are at a moment in their careers when they decide to take things to the next level, and I see the same struggles again and again:

 

  • Leaders who are daunted by the need to constantly lead change in their organization
  • Leaders who are frustrated with encountering resistance from others
  • Leaders who don’t know how to drive their vision forward, particularly when they’re a specialist in a bigger organization 

 

If this sounds like you, dear leader, here’s what I want you to know: 

 

It’s not your fault. 

 

Past a certain scale and complexity, you can’t lead through expertise or control.


You’re no longer facing technical challenges, you’re facing complex challenges, and you need to lead through these not by solving problems, but by building relationships and cultivating curiosity.  

 

You are doing the best you can with the tools that you have: a set of tools that has served you and your organizations incredibly well for your whole career, but now, you’re navigating growing complexity. The world can’t be easily understood anymore.

 

If you are someone who has led through control in the past, but now you recognize that answers are no longer enough, stop kicking yourself and watch my video:

Leaders Need to Know It’s Not Their Fault 

 

In this video, I share why so many of the leaders I work with transform their impact once they shift from expertise-based leadership to curiosity-driven leadership, and how you can do the same.  Answers are rarely the key to leading through complexity.  Instead, we need to grow our ability to influence others.  

 

You can’t be everywhere at once: answering every question, solving small problems, making sure everyone is following the new SOP — that will leave you stretched thin and unable to lead effectively.

 

That’s why I created The C.L.E.A.R. Path to Executive Leadership, a program crafted after in-depth research and work with hundreds of leaders at global organizations. The C.L.E.A.R. Path focuses on strengthening key skills that every leader benefits from: Curiosity, Listening, Empowerment, Accountability, and Results. 

 

If you are leading change, and this sounds like something that could help you with your challenge, I’d love to hear from you. Click here to book a free 30-minute diagnostic call with me where you can tell me about the challenges you’re facing. Together, we can talk about how you’re trying to create lasting change in your organization. 

 

Book a free call with me here.

 

We’ll talk about your challenges and what kind of support you might need for the next part of your journey. In half an hour you could be unlocking new dimensions of how you can lead.

 

Categories
Uncategorized

Is There Space for Psychological Safety at SpaceX?

Unlike many of the system failures that we write about in Meltdown, the test of SpaceX’s Starship vehicle and launch system wasn’t necessarily expected to succeed. Indeed, SpaceX CEO Elon Musk and former NASA astronaut Mike Massimino are hailing the launch as a success as defined by the data collected on (among other things) its points of failure.

 

That’s great—frustration is a sign of progress. SpaceX pushes boundaries by moving quickly when appropriate, and by learning from their mistakes when they’re met with failure. The history of spaceflight has been defined by troubleshooting, trial and error, and big explosions. Paying attention to failures and near misses is critical to effectively running complex systems like rocket ships. 

 

But when complex systems fail, there’s usually not just a single factor to blame—it’s the result of an intricate web of interconnected problems within an organization. While Musk is free to chalk up the failures of the Starship launch to data collection, it may be worthwhile to pause a moment and ask ourselves: At what point is collecting evidence from failure more risky than it is valuable? 

 

Is there more value in ignoring known precautions and observing an expected failure than there is in doing all that you can to get it right?

 

According to Space.com, SpaceX cut corners on the construction of the Starship launchpad, choosing not to add flame trenches around the pad or otherwise upgrade the site before launch, despite the rocket being much heavier than any rocket previously launched from that location. 

 

Musk himself tweeted about the lack of upgrades all the way back in 2020.

 

“Aspiring to have no flame diverter in Boca, but this could turn out to be a mistake.”  -October 7, 2020.

 

The Space article also states that while SpaceX was in the process of building a water-cooled, steel plate to go under the rocket mount, it was not completed in time for the scheduled launch date. Rather than reschedule, Musk chose to press on without it.

 

It is true that much was learned from Starship’s failure, but more could have been learned from its success, and to top it off, the launch damaged property and scattered debris across a nature preserve and nearby residential areas. One car was even hit by a flying chunk of concrete!

 

Psychological Safety 

 

A critical component of learning in complex systems is psychological safety. This concept refers to an environment where team members feel secure in speaking up, sharing concerns, and offering potential solutions without fear of retribution. Psychological safety encourages open communication, collaboration, and innovation—essential elements for organizations to learn from mistakes and continuously improve. When employees feel comfortable expressing their thoughts and concerns, organizations are better equipped to identify potential risks and proactively address them.

 

As I read about Starship’s “rapid unscheduled disassembly,” I wondered: do engineers at SpaceX feel psychologically safe? 

 

SpaceX is known for innovation and experimentation, but what do its engineers think as they watch Musk break contracts, attack journalists, and fire senior engineers and executives who challenge his role as CEO of Twitter? Does this management behavior carry over to SpaceX?

 

Employees who feel psychologically safe are more likely to share their ideas, question existing processes, and collaborate to find innovative solutions. In complex systems, where unpredictability and interdependence are inherent, this open communication is vital for anticipating potential risks and managing them effectively.

Organizations that lack psychological safety may struggle to identify and address issues in a timely manner, increasing the likelihood of accidents and failures. This makes cultivating psychological safety not just a matter of good leadership, but also a strategic imperative for organizations operating in complex environments (which is almost every organization these days).

 

Beyond the scope of avoiding system failures, psychological safety also provides numerous benefits for both employees and organizations. Research has consistently shown that when employees feel psychologically safe, they exhibit higher levels of job satisfaction, engagement, and performance. This translates to reduced employee turnover, increased productivity, and overall better organizational outcomes. 

 

Furthermore, a psychologically safe environment fosters creativity and innovation, allowing organizations to adapt and evolve in a rapidly changing world. By promoting psychological safety within their teams, leaders can not only prevent large-scale failures but also create a positive and productive work environment that supports long-term success.

 

Even if you’re not the CEO of multiple companies, there’s a lesson we can all take from this—psychological safety is an ongoing process. If you encourage someone to speak up in one setting but respond with anger and belittle someone in another, you aren’t building psychological safety. 

 

To create psychological safety, get curious instead of getting frustrated

 

Get curious about the context that informs your teams’ decisions.

 

And if you’re in an urgent crisis, simply listen and ask “How can I offer support?”

Do you lead a team undertaking daunting, complex work that requires creativity and innovation? If so check out Meltdown. Download your free sample chapter here.

Categories
Uncategorized

Are you daunted by the complexity of your work?

“So Sarah, you’re leading your organization through this big, complex transformation. Does that feel daunting?”

 

“It is! Oh my gosh, it’s so daunting!”

 

I distinctly remember my first conversation with Sarah, a capable leader who would become a longtime coaching client. Sarah was tasked with changing how her organization built software. She worked for a large and successful manufacturing company that used a host of legacy systems and processes. To compete in a rapidly changing competitive environment, the CEO and board of Sarah’s company recognized the need to rebuild their systems, and they tapped her to lead the transformation.

 

Common Traits of Successful Leaders

 

Like Sarah, almost every leader I work with has made it to where they are by having a solid foundation of technical skills. Sarah has a finance background, thinks fast, and is good with numbers. When we started working together, she told me she feels most comfortable working in a spreadsheet. Other clients shine as lawyers, engineers, or coders. They are all good at coming up with answers to problems. I bet you are, too!

 

Complex Problems vs. Complicated Problems

 

On the one hand, the ability to solve complex problems is a superpower. But, as you progress on your leadership journey, it can also be a liability. Leaders like you are asked to solve increasingly complex problems. Complex problems aren’t just bigger versions of complicated ones. They can’t be easily broken down into smaller, simpler problems. They have unpredictable outcomes even if you deeply understand the underlying principles. They lack a single solution, and the problems change as we tackle them, so they require flexible problem-solving approaches that account for emergent patterns.

 

The “Golden Age of Complexity”

 

All of this means that we can’t deliver a neat, tidy solution. These problems are beyond the ken of any single person or team to solve. They are chaotic (in the sense that small, impossible-to-track details matter). They require others to co-create a new reality — a bold and daring act. 

 

In Meltdown, we wrote about the arrival of the Black Death in the middle ages. In October 1347, a fleet of ships carrying infected sailors arrived in Sicily. Many sailors were already dead; others were coughing and vomiting blood. The epidemic — which would go on to kill tens of millions of people — moved rapidly along new shipping and trade routes. It spread through populations newly concentrated in cities. But we wouldn’t develop the technologies of epidemiology, antibiotics, or sanitation for centuries. We didn’t even have a theory of germs! This mismatch between challenge and tools led one historian to call the middle ages “the golden age of bacteria.” Today, we are in a golden age of complexity.

 

Challenges in Modern Leadership

 

I suspect that most of you are rooted in organizations that want to solve problems faster — when slowing down and deepening our understanding is what’s needed. Consequently, we face pressure to move faster, technologies that demand that we’re “always on,” and organizations that frequently shift priorities. Many of us work for bosses who model management-by-telling instead of leadership-as-listening.

 

The Importance of Vulnerability and Openness in Leadership

 

True leadership is fundamentally an act of vulnerability and openness. It’s about being curious about our impact on others so we can understand how we can serve them. We need space, time, and new ways to help us think and lead. Not many of us learn how to build solid relationships, facilitate meetings, work with strong feelings (our own and others!), delegate tasks, accept feedback, or work with an executive assistant to free up our calendars for our most important work.

 

Overcoming the Challenges: Sarah’s Transformation

 

So if you feel daunted, I want you to know that it’s not your fault. You are being asked to do a lot while facing forces and trends that are outside of all of our controls. A few weeks ago, Sarah and I wrapped up our work together. In leading her organization’s transformation, she herself transformed. Even as she was promoted to a more senior role with more visibility and more significant challenges, she told me that she’s never felt more confident.

 

She’s still a spreadsheet whiz, but she’s more comfortable wading into ambiguous problems that can’t be solved with Excel. She’s building stronger relationships with those around her. She’s learned to use curiosity to shape the direction of her organization and succeed in her role. And she’s led her growing team through a challenging reorganization with poise and composure.

 

Sarah’s journey makes me feel hopeful, and in the near future, I’ll write more about some of the specific approaches she took in our work together. 

 

But what about you? Which of the challenges above resonated with you?

 

3 Mistakes most leaders make with change

And how to avoid them!

download the free guide

* When you subscribe, you’ll also receive The Breakdown newsletter: tools and reflections on the practice of solving impossible problems. We respect your privacy. Unsubscribe at any time.